State Titles & Registration
Centralized, Automated, Under Control
Managing titles and registrations shouldn’t feel like a scavenger hunt. With GW Connect, every asset’s registration renewals, vehicle title details, and documents come together in one smart, automated system—backed by VLC’s 25+ years of DOT and CMV licensing expertise.
Whether you operate in a single state or have fleets registered nationwide, staying ahead of vehicle renewals is critical.
GW Connect gives your team clear, real-time visibility across your entire intrastate fleet:
- Eliminate spreadsheets, manual tracking, and state-portal guesswork
- Instantly see where every unit is registered and their registration expiration dates
- Stay ahead of expirations with proactive renewal alerts
- Identify missing registration documents and operating credentials before they cause delays
- Everything is centralized, current, and automated—keeping your fleet legal, organized, and consistently road-ready.
GW Connect doesn’t just store data. It reduces headaches, prevents lapses, and gives your team the control they’ve been missing.
Visibility, Simplicity and Automation for Your Fleet in One System
GW Connect is built on decades of licensing expertise—delivered as a self-service platform designed for visibility, simplicity, and automation. Through the years, we’ve developed proven best practices that reduce downtime, eliminate licensing headaches, and bring more automation to your fleet’s regulatory and registration needs. Instead of chasing paper files or digging through email threads, all your titles and registrations live in one organized, searchable system that connects seamlessly to the rest of your compliance data.
Fleet Title and Registration Compliance Check
- Instant fleet compliance score with credentials analytics
- Track vehicle locations, VIN accuracy and titling information
- Ensure required CMV documents (like 2290 and fleet insurance cards) are on file for a quick registration renewal process
Ongoing Renewal and Expiration Tracking
- Full list of upcoming fleet renewals automatically populated monthly
- Visibility into which units have additional requirements for registration renewals (smog, CARB, Recall)
- Only renew Active units not sold or wrecked vehicles
Ownership Transfers, Title Replacements, Fleet Acquisitions and Mergers
- Pre filled title transfer, new purchase, and replacement title documents
- Keep a running history of vehicle ownership
- Request title processing assistance direct to our compliance experts
Interstate and Intrastate Fleet Credentials
- IRP: Track apportioned units, plate expirations, and
mileage needs with built-in best practices that keep
renewals on schedule. - PFR: See the full picture of your permanently registered
units and stay ahead of required updates. - PTI: Keep every PTI trailer current with easy visibility into
status, documents, and renewal cycles.
Document Vault & Audit Readiness
- Maintain a rock-solid audit trail across all compliance records—including IFTA, 2290, and vehicle maintenance files
- Pull everything you need for an audit in just a few clicks
- No more lost cab cards or registration paperwork
- Store digital copies of titles, cab cards, receipts, and all supporting documents
Built for Fleet Managers Who Want Visibility, Automation and Compliance
Most fleets outgrow inbox-based registration management. Emails get buried, spreadsheets fall out of date, and no one is quite sure which truck is missing what. GW Connect fixes that by giving you a centralized truck compliance portal with live status, automated alerts, and tight integration with other licensing and tax workflows.
Visibility
1. Clear Status for Every Unit
At a glance, see which vehicles are fully registered, which renewals are in progress, and which units are at risk of going out of service.
Automation
2. Automated Registration Workflows
Turn renewals into a repeatable process. GW Connect helps your team follow the same steps every time—reducing errors and missed details.
Compliance
3. Powered by VLC’s Licensing Expertise
Behind the software is VLC’s team, with decades of experience in IRP, IFTA, and interstate registration. You get the best of both worlds: software visibility and human expertise.
From New Unit to Renewed Plate—Step by Step
Here’s how State Titles & Registration typically flows inside GW Connect:
1. Onboard Your Fleet
Import your vehicle list and existing registration data into GW Connect—either manually or via CSV/import assistance.
2. Verify Credentials & Documents
Confirm titles, cab cards, 2290s, and other required documents are present—or flag missing items so your team can close the gaps.
3. Work from a Live Renewal Queue
Your team uses GW Connect as the central “to-do list” for registrations—submitting paperwork, uploading confirmations, and updating statuses as each step is completed.
4. Audit & Reporting Ready
When an audit or roadside inspection happens, you know exactly where to find registration documentation for each unit.
Perfect for Fleets That Are…
- Expanding beyond their home state and need to keep multi-state registrations straight
- Tired of relying on one person’s inbox or personal spreadsheet to manage renewals
- Preparing for more frequent audits and want confidence in their documentation
- Looking for a fleet registration renewal software that plays nicely with the rest of their compliance stack