Fleet Maintenance
Stay ahead of breakdowns, inspections, and defects with a maintenance system built for compliance-focused fleets.
GW Connect turns your maintenance program into a predictable workflow instead of a scramble. Track every inspection, repair, and schedule preventative maintenance in one place, tied directly to the trucks, and compliance records that matter most. From regular maintenance to unscheduled repairs to work orders and vendor invoices, your entire fleet maintenance history is organized, searchable, and audit-ready.
- Live visibility into maintenance status for every unit
- Automated scheduled maintenance reminders
- Digital inspection & repair records ready for roadside or audits
- Integrate with DVIR and ELDS for fault codes
Built for Fleet Managers and Maintenance Teams
Proactive Maintenance Planning
Create proactive maintenance schedules to reduce repair costs and increase operating times. GW Connect surfaces what’s coming due before it becomes a breakdown, so you can plan shop time, parts, and loaner equipment instead of reacting to roadside calls.
Maintenance & Compliance in One System
Tie inspections, work orders, and repairs directly to each unit’s compliance file. When an inspector or auditor asks, you can show exactly what was done, when, by whom, and why—without digging through paper, email, or multiple systems.
Real-Time Visibility for the Whole Team
Fleet managers, shop managers, and leadership see the same live picture: what’s down, what’s in the shop, what’s overdue, and what’s cleared to roll. No more guessing which units are safe, compliant, and ready to dispatch.
Get the Full Picture with GW Connect
GW Connect brings vehicle information, maintenance records, and registration status into one connected system, eliminating the need to manage bits and pieces across multiple tools.
By tying maintenance directly to active, plated vehicles, GW Connect helps reduce downtime and close communication gaps that lead to off-road issues like worn brakes, tire adjustments, or missed engine inspections.
With everything in one place, fleets benefit from:
- Fewer missed or delayed maintenance items
- Better coordination between maintenance, safety, and registration teams
- Reduced downtime from preventable issues
- More trucks staying on the road and in service
Everything Your Maintenance Program Needs in One Platform
Preventive Maintenance Scheduling
Build a preventative maintenance program that fits your fleet. Set reminders at a pace that fits the needs of your trucks, trailers, and other equipment maintenance needs are triggered automatically through GW Connect. See what’s due soon and what’s overdue at a glance.
Digital Work Orders & Repair Logs
Create, assign, and close out work orders with notes, photos, and attachments. Capture every repair in a central system, not on sticky notes or whiteboards.
DVIR & Inspection Tracking
Centralize driver defect reports, annual inspections, and follow-up repairs. Prove that every defect was addressed and every unit is safe to operate.
Fault Code & Alert Management
Integrate with DVIR and ELD providers to enhance your maintenance tracking. Centralizing your fleet’s health in one spot to reduce fleet downtime.
Vendor & Shop Management
Track which repairs are in-house versus vendor-performed, standardize approvals, and maintain a clean history of who touched what and when.
Cost & Downtime Insights
For extra insight, pair with DQM Connect to assess driver behaviors that may be eating at your bottom line.
Maintenance Is Part of Compliance—GW Connect Treats It That Way
Most platforms treat maintenance and compliance as two separate worlds. GW Connect links them together. Every unit’s maintenance history sits beside its registrations, permits, IFTA mileage, 2290 filings, IRP data, and DOT documentation, so you never have to guess if a truck is both roadworthy and paperwork-ready.
When an auditor shows up, you’re not just hoping your records are in order—you already know they are.
Fleet Maintenance FAQ
Can maintenance teams and safety teams use the system together?
Yes. GWConnect is designed for shared visibility across departments. Maintenance, safety, and registration teams work from the same vehicle records, reducing communication gaps and duplicate work.
Can GW Connect replace our current maintenance software?
GW Connect can either complement or replace existing tools, depending on your setup. Many fleets use GWConnect as their central system of record while integrating with other platforms where needed.
How does GW Connect support DOT compliance?
Maintenance records live alongside inspection history, registration status, and safety documentation, helping fleets demonstrate compliance during roadside checks or audits. Everything is organized and accessible when it’s needed.
Will my team need a lot of training?
GW Connect is designed for real-world fleet and shop teams. Most users are comfortable with the basics in a single training session, and we provide ongoing support, documentation, and best practices to help you keep getting value from the system.
Ready to Turn Maintenance into a Strategic Advantage?
See how GW Connect can help you cut downtime, tighten up inspections, and prove compliance with every truck that hits the road.